When you’re planning a trip for 10 or more people, booking flights can quickly become a stressful and time-consuming process. That’s where Southwest Airlines Group Travel comes in, offering exclusive benefits, discounted fares, and a seamless booking process for large groups. Whether you’re organizing a corporate retreat, a school trip, a family reunion, or a sports team tour, Southwest’s group booking program helps you save money while keeping everyone on the same itinerary. In this guide, we’ll walk you through the exact steps to book Southwest Airlines Group Travel online easily — ensuring your group’s journey starts stress-free.
Why Choose Southwest Airlines for Group Travel?
Before we dive into the booking process, let’s look at why Southwest Airlines is a popular choice for group travelers:
No Change Fees – Southwest allows free changes to your booking, making it easier to adapt plans if needed.
Two Free Checked Bags – Each passenger gets two free checked bags, which can save hundreds of dollars for large groups.
Affordable Group Fares – Special discounted fares are often available for group bookings.
Priority Boarding Options – Keeping your group seated together becomes easier with early boarding.
Flexible Payment Options – You can secure your group’s seats with a small deposit and pay the balance closer to your departure date.
These benefits make Southwest Airlines Group Travel not only cost-effective but also convenient for planners managing multiple passengers.
Step-by-Step Guide: Booking Southwest Airlines Group Travel Online
Booking group travel online with Southwest is straightforward when you know the process. Here’s a step-by-step breakdown:
Step 1: Gather Group Details
Before starting your booking, make sure you have:
The exact number of travelers (minimum 10)
Preferred travel dates and times
Departure and arrival airports
Any seating or accessibility requirements
Having this information ready will speed up your request process and help Southwest provide an accurate fare quote.
Step 2: Visit the Southwest Airlines Group Travel Page
Navigate to Southwest’s official Group Travel section on their website. This is where you can submit a request for a group fare. Unlike individual bookings, group travel requires a dedicated quote rather than instant online ticketing.
Step 3: Submit a Group Travel Request Form
Fill out the form with your group’s travel details, including:
Group leader’s contact information
Number of passengers
Preferred schedule
Any special needs or requests
Once you submit the form, a Southwest Group Travel representative will contact you with fare details and availability.
Step 4: Review Your Group Fare Offer
Southwest will send you a customized group fare quote. You’ll typically have a limited time to accept the offer and pay a deposit to secure your seats. The deposit is usually non-refundable, but the flexibility in changes makes it worth considering.
Step 5: Make Your Deposit
Once you agree to the fare, you’ll need to pay a deposit per passenger. This holds your group’s seats while you finalize the traveler list and payment.
Step 6: Provide Final Passenger List and Payment
Southwest usually requires the final passenger names and remaining balance about 30 days before departure. This gives you time to finalize details and make last-minute adjustments.
Tips for a Smooth Southwest Airlines Group Travel Booking
To make your booking process even easier, keep these expert tips in mind:
Book Early: Group fares and seat availability are best when reserved several months in advance.
Stay Flexible: Being open to alternate dates or flight times can result in better fares.
Keep Communication Clear: Designate one group leader to handle all communication with Southwest, preventing confusion.
Use Online Check-In: Southwest’s boarding process is first-come, first-served based on check-in time, so check in as soon as possible for the best seating options.
Consider Travel Insurance: For large groups, coverage for cancellations or delays can be worth the investment.
Benefits of Booking Online vs. Phone Reservations
While you can also call Southwest to book group travel, online booking offers several advantages:
24/7 Accessibility – Submit your request anytime without waiting for business hours.
Easy Record Keeping – All details, quotes, and confirmations are documented and easily accessible.
Faster Processing – Submitting forms online can reduce wait times for fare quotes.
Still, if you need urgent assistance or want to confirm details quickly, calling +1-833-894-5333 can save time and provide immediate answers.
Related Article:- How to Book Group Flights with Southwest Airlines Easily
Final Thoughts – Make Your Group Trip Hassle-Free
Planning group travel can be overwhelming, but with Southwest Airlines Group Travel, you get the convenience, flexibility, and affordability you need for a successful trip. The process is simple—gather your details, request a quote, secure your seats with a deposit, and finalize your group list before takeoff.
At Grouptripo, we specialize in helping travelers book group flights with ease. Whether it’s a business conference, a family getaway, or a sports team event, our experts ensure you get the best group fares and a smooth booking process. Let us help you turn your group’s journey into an unforgettable experience. Contact us now and start planning your hassle-free Southwest Airlines Group Travel adventure.
Frequently Asked Questions (FAQ) about Southwest Airlines Group Travel
Q1: How many people do I need for a group booking with Southwest Airlines?
A: Southwest requires a minimum of 10 passengers traveling together on the same flight.
Q2: Can I change my group’s travel dates after booking?
A: Yes, Southwest offers flexibility with no change fees, though fare differences may apply.
Q3: Is the deposit refundable?
A: Typically, the deposit is non-refundable, but it secures your group’s seats until final payment.
Q4: Can groups board together?
A: Yes, group bookings can often board together, and you may request early boarding for better seat choices.
Q5: Do group fares include baggage fees?
A: Yes, Southwest’s standard two free checked bags per passenger apply to group bookings as well.
