Temporary staffing suppliers might be utilized by campus units to fill short-term administrative, expert, technical, and light commercial assignments expected to last less than 6 months.

Please note that momentary staffing company workers performing cash handling duties are covered by UC Business and Finance Bulletin 49-Policy for Cash and Cash Equivalents Received and therefore needed to undergo a background check through the temporary staffing firm. All authorized agencies in contract with UC Santa Cruz will guarantee their personnel designated to vital positions have passed a background check before placement begins.

II. Related Policies, Contract Articles and References

Temporary Staffing Process Summary - Procurement Services
III. Authority

The Unit Head ought to seek advice from individuals within their department who have funding authority and/or authority to approve HR actions before starting a temporary staffing demand. Funding approval is based upon divisional delegations of authority.

The Talent Acquisition Office within Staff Human Resources is accountable for keeping an eye on the campuses adherence to length of task requirements for short-lived staffing firm personnel. Temp staffing task extensions need approval of the Talent Acquisition Director.

IV. Criteria

Units are highly encouraged to fill uninhabited positions through a Competitive Recruitment; however, short-term staffing services may be utilized if the task has a certain end date that does not exceed 6 months in duration.

V. Process Overview

Develop/update the task description, recognizing important/critical job functions and duties, and determining the qualifications required for successful performance. Ensure needed background checks, DMV record evaluation, and other appropriate unique conditions of work are referenced.
Determine the appropriate method for filling the vacancy. See the Filling a Job guide for a total list of alternatives. Your Talent Acquisition Consultant can assist with this decision.
Secure funding approval per divisional procedure.
Speak With Procurement Services to identify the very best temporary staffing supplier and continue with the process at the Procurement Services website to acquire short-term staffing services under - How to Initiate a Demand for a Short-lived Worker.

Source candidates, conduct interviews and recommendation checks and ensure all needed background checks are finished prior to the begin date of the assignment.

Division/Unit/Department:

Review and authorize hours worked using Enterprise Time Capture System (ETC). Access is granted to school users when the project begins.
Monitor completion of the momentary staffing project to make sure adherence to campus usage limitations. Requests for an extension of task should be emailed a minimum of four weeks ahead of time, to the Talent Acquisition Director, in addition to a validation for the demand.

Temporary Staffing Vendor:

Generate paychecks and invoices based upon hours approved by UC Santa Cruz.
Provide monthly 'length of task' report to Staff Human Resources. Report should be provided through e-mail no behind the 10th day of the following month.